How to Review an Inspection in InspectU
Finding Inspections to Review
Go to Schedule in the navigation bar and make sure the Inspections tab is selected. This list shows all inspections across your organization with their current status.
To quickly surface inspections that need attention, click Show Filters and set the Status filter to one of the following:
- Pending Review — submitted and waiting for your review
- Action Requested — previously returned to the inspector and resubmitted
- Review Required — flagged as needing admin attention
Click Apply Filters to narrow the list. You can also filter by Inspection Name, Site, Assigned To, or submission date range.
Opening an Inspection Entry
Once you find an inspection to review, click View entry in the Entry column. This opens the Inspection Entry page, which shows:
- Inspection name — the name of the inspection
- Submitted by — the inspector who completed it
- Due Date — the original deadline
- Date Submitted — when the inspector submitted their responses
Reviewing Inspection Steps
Below the entry details is the Inspection Steps section. Each step is collapsed by default — click the + icon to expand it and view the inspector's answers.
For each question in a step, you can:
- Read the answer — responses appear as selected options or typed comments
- Flag a question — toggle the Need correction switch on any question to mark it as requiring attention
- Edit an answer — click Edit Answer next to any question to modify the response directly on behalf of the inspector
Setting a Step Status
At the bottom of each expanded step is a Select Status dropdown. Choose one of three options:
| Status | When to use |
|---|---|
| Approved | All answers in this step are correct |
| Error | One or more answers are wrong — use the "Need correction" toggles to flag specific questions |
| Clarification Needed | You need more information from the inspector — a message box will appear for you to add context |
Tip: If you leave the status blank and click Submit Step Check, the step will automatically be marked as Approved.
Click Submit Step Check to save your decision for that step.
After All Steps Are Reviewed
Once all steps are reviewed and approved, the inspection's overall status updates to Approved. Two options then appear in the Schedule list for that inspection:
- View entry — revisit the completed inspection record at any time
- Create Report — generate a formal report from the inspection results
Inspection Status Reference
| Status | Meaning |
|---|---|
| Draft | Created but not yet published to inspectors |
| Assigned | Published and waiting for the inspector to begin |
| Pending Review | Inspector has submitted; awaiting admin review |
| Action Requested | Returned to inspector for corrections |
| Approved | Fully reviewed and approved |